Senior HR Operations & Systems Builder (m/w/d)

Build the HR backbone of a scaling international tech company.

This is not a maintenance role – this is a builder role .

You will design, structure and implement our HR operations, payroll preparation processes and HR infrastructure from the ground up. Many of our people operations processes are still in early stages. You will turn them into clean, scalable and compliant systems that work across multiple countries.

If you enjoy building order out of ambiguity, creating sustainable HR structures and owning operational excellence, this role is your playground.

Tasks

Build and standardize HR core processes across multiple countries:

• Onboarding + Offboarding
• Employee lifecycle managemen
• Contract & document management

Design clear workflows, checklists, templates and standards

Create Standard Operating Procedures (SOPs) for all HR operations topics

Ensure clean, traceable and audit-ready HR documentation

Compliance & Governance

• Ensure labor law compliance and proper HR documentation across all countries
• Maintain compliant personnel files and records
• Support audits and internal controls

HR Systems & Infrastructure Building

• Build HR operations infrastructure from scratch
• Define future HR system architecture
• Evaluate, select and support implementation of new HR tools
• Develop scalable processes before and during digitalization

Requirements

5+ years of experience in HR Operations, People Operations ideally in startups or scale-ups

Strong process and system mindset

Builder mentality; comfortable working from a blank page

Highly structured, detail-oriented and reliable

Experience building SOPs, templates and HR operations standards

Experience with HRIS implementations or tool evaluations is a must have

You will build the HR operations DNA of the company

You will create systems that will scale for years

High ownership and real impact

Direct influence on employee experience, compliance and operational excellence

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In a time when many applications appear generic or created without fully reading the job description, we kindly ask you to follow one simple step to show us that you’ve read this posting carefully:

Please upload your CV as a PDF file, and make sure the file name begins with the letter “Q”. Examples:

Q_CV_John_Doe.pdf

Q_John_Doe_HR_Specialist.pdf

This small detail helps us differentiate thoughtful applications from automated or careless submissions. Thank you!