Executive Assistant (m/f/x)

Who We Are

We are Progyny Global, the international arm of Progyny Inc., the leading fertility, family-building and women’s health benefits provider in the US. Our mission is to make fertility, pregnancy, and fam ily-forming care accessible everywhere, breaking down barriers so that anyone can start a family, no matter where they are.

We are a small, ambitious team based in Berlin, building something that genuinely matters. We move fast, we care deeply, and we hold ourselves to a high standard, not because someone is watching, but because the work deserves it. If you want a front-row seat to scaling a global healthcare company internationally, this is it.

About the Role

This role goes beyond traditional executive support.

You will work closely with the two Managing Directors of a growing global healthcare company, gaining direct exposure to leadership decision-making, company building, and international operations. For the right person, this role offers significant learning opportunities and the chance to grow alongside the company.

We are looking for a highly trusted partner. Someone who thinks ahead, protects priorities, and takes ownership of the details that allow leadership to operate effectively.

You will operate across two key areas: executive support and ownership of our Berlin office environment.

Tasks

What You Will Do

Executive Support

• Manage complex calendars for both Executives, coordinating across US and European time zones
• Coordinate travel logistics including flights, accommodation and visas
• Prepare meeting materials, agendas, and briefings
• Act as a thoughtful gatekeeper, helping prioritise requests and managing competing demands on leadership time
• Liaise with internal teams and external partners
• Handle highly sensitive and confidential information with professionalism and discretion

Office Operations & Environment

• Coordinate day-to-day operations and experience of our Berlin office
• Welcome guests and ensure they feel well taken care of when visiting the office
• Maintain organised and functional shared spaces including meeting rooms, kitchen, and common areas
• Manage office supplies, pantry stocking, and general office needs
• Coordinate with vendors including facilities, cleaning services, and deliveries
• Help ensure the office remains a welcoming and well-run environment for the team

Requirements

Who You Are

• We care less about specific job titles and more about how you approach your work.
• You are someone who:
• Takes ownership and follows through on responsibilities from start to finish
• Anticipates needs and solves problems before they escalate
• Improves processes rather than simply following them
• Communicates clearly and professionally across different stakeholders
• Has strong emotional intelligence and good judgment in leadership environments
• Is comfortable balancing executive coordination with hands-on operational tasks
• Handles ambiguity well and keeps work moving forward without constant direction
• Operates with discretion, maturity, and a high level of trust

Experience & Skills

• Experience supporting Founders, CEOs, or other C-level executives
• Experience in a startup or high-growth environment strongly preferred
• Excellent written and verbal communication in English (German is a plus)
• Strong proficiency with Microsoft Office Suite
• Experience managing complex, multi-time-zone calendars
• Comfortable coordinating international travel logistics

Benefits

Why Join Us

• Competitive Base Salary : From €45000 – €50000 per year.
• Bonus Program & Company Equity : Bonuses and ownership opportunities to share in Progyny’s success.
• Fertility & Family-Building Benefits : Access to the Progyny Global Platform with a €5,000 benefits budget.
• Mental Health Support : 1:1 psychologist sessions and wellness tools via Nilo Health.
• Sustainable Mobility Benefit : Choice between a Dance e-bike subscription or a BVG public transport ticket.
• Urban Sports Club Discount : Access to discounted fitness and wellness activities.
• Paid Leave : 30 days of paid leave per year.
• Hybrid Work : Work from home up to two days per week.
• ✈️ Remote Work : Up to 8 weeks of remote work per year.
• ️ Weekly Team Lunches : Team lunch every Thursday.
• Dog Friendly office: Bring your dog to work.

We believe that great leaders come from diverse backgrounds. If you’re passionate about building high-performing teams, delivering world-class care, and shaping the future of global member experience, we’d love to hear from you.