Office Manager & Team Assistance (m/w/d)

We build AI products that solve real problems. So someone needs to keep the ship running while we do. You'll make sure our small team can focus on what matters: doing great work. Office, org, events, a bit of HR and finance. Sounds like a lot, but with a team our size it's varied and manageable.

You’ll have real freedom to shape our small company and share in the success (salary, earnings share and equity in products we launch).

✨ About us

We're a small, focused team that values humble, practical builders. We're entrepreneurs ourselves, and we love creating new products with exciting and innovative technology. If you have a startup spirit, enjoy side projects, and want to see your work make a real impact, we'd love to connect.

Tasks

️ What you'll be doing

Operations

• Coordinating meetings, and travel for the team
• Mail, orders, vendor contracts: you keep the overview
• Helping to improve AI-enabled workflows within the organisation

Team and events

• Organizing our team events, offsites, and monthly meet-ups
• Onboarding of new team members & regular meetings with current team members
• Being the go-to person for all organizational questions

HR admin

• Employment contracts, vacation tracking, sick leave: you keep the basics clean
• Keep track of our inventory (laptops, phones, servers, accessories)
• If a new tool or process makes sense, you suggest it and make it happen

Finance support

• Invoices, receipts, and bookkeeping prep: you keep everything sorted for our tax advisor
• Expenses and reimbursements: you make sure the team actually submits their receipts (yes, that's the hardest part)
• Keeping track of running costs and subscriptions

Requirements

What you'll bring

• Experience in a similar role at a startup, agency, or small company. You know how things work when there's no playbook.
• You're organized, reliable, and self-directed. Nobody needs to tell you what's next.
• Fluent in German and English. Our team speaks both and lots of backoffice tasks require good German.
• You're comfortable switching between bookkeeping receipts and event planning in the same afternoon.
• Familiar with tools like Google Workspace, Notion, or Slack (or you pick things up fast).
• Bonus: you're curious about AI and tech. You don't need to be technical, but interest helps.

Benefits

What we offer

• 16-24 hours per week, flexible schedule.
• Hybrid work model: our Berlin office space plus home office.
• Customizable perks (transportation pass, gym membership): choose what fits your life.
• Autonomous, self-managed work environment.
• Experienced, flat team structure: no corporate hierarchy here.
• Annual bonus based on company performance.

How to apply

We don't need a polished CV. Just send us your LinkedIn profile or a quick overview of your background, plus short answers (2-5 sentences each) to these questions:

• The most chaotic thing you've organized that still worked out. What made it work?
• How do you make sure nothing falls through the cracks in a fast moving team?
• What interests you about Overfly?
• Do you use AI yourself, and what excites you most about it?

This helps us quickly understand who you are and what motivates you