Tour Merchandise Coordinator

Based in London and Berlin, BSI Merch is the UK’s leading independent music merchandise company and supplies artist branded products to multiple channels of sales and distribution globally. Such channels include Production, E Commerce and Touring.

Based in the Berlin office, this is a full time, 5 days per week office-based position

09:00 – 17:00
09:30- 17:30

The Tour Merchandise Coordinator is responsible for all aspects of the tour merchandise related to selling artist branded product on the road. This position requires integration of all departments including art, production, account management, logistics and finance.

Tasks

• Communicate with Clients and Account Managers to establish and understand final product ranges.
  - Draft projections, identifying final gross profit and spending per head
  - Mange the set up/forecasting – management – reconciliation/reporting via atVenu of each tour
  - Research client's previous products lines/sales history.
  - Determine sizing and quantities which fit band's current demographic.
  - Project tour expenses, fees, if applicable.
  - Supervise product shipping/Logistics.
  - Determine best methods of shipping, navigate split/drop.
  - Manage small tour operations.
  - Advance shows and tours
  - Hire local vendors, adjust merch contract if required.
  - Travel to artist performances to assure QC and logistic efficiencies.
  - Discuss future tours, client needs/interests, new designs.
  - Hire touring merchandise managers to professionally represent BSI Merch.
  - Manage tour merchandise inventory.
  - Track and adjust inventory daily/per show.
  - Submit reorders into production.
  - Avoid overstocking through continuous projections.
  - Follow up with Tour/Production Managers/Client.
  - Retrieve credit card batch reports and receipts.
  - Retrieve expense reports & receipts.
  - Work with accounting dept on tour summary reports.
  - Manage templates to review all tour sales, taxing, venue share, vend fees, expenses, shipping costs etc.

Requirements

- 3+ Years of experience in the music industry/touring/merchandise.
- Excellent interpersonal skills.
- Excellent written and verbal communication skills.
- Fast paced work environment requires strong multitasking skills, excellent time management and organizational skills, and a high attention to detail.
- Strategic thinker.
- Results oriented and self-motivated.
- Ability to work under pressure, communicate effectively and meets deadlines.
- Proficient in Microsoft Office including Excel, PowerPoint, Teams, and Outlook.
- References required.

Benefits

• Chance to immerse yourself in the dynamic world of music
• Work with a broad range of musical artists and a great, fast-growing team
• Modern office in Berlin Kreuzberg
• Monhtly office lunch
• Opportunity to attend concerts