Project Management Assistant (all genders)

About Us

STARK is a new kind of defence technology company revolutionizing the way autonomous systems are deployed across multiple domains. We design, develop, and manufacture high-performance unmanned systems that are software-defined, mass-scalable, and cost-effective. This provides our operators with a decisive edge in highly contested environments.

We’re focused on delivering deployable, high-performance systems—not future promises. In a time of rising threats, STARK is bolstering the technological edge of NATO Allies and their Partners to deter aggression and defend Europe—today.

About the team

You will be supporting a special program team.Â

Your mission

Our engineering programs move fast, run in parallel, and generate more information than any single person can track. Your mission is to be the point where that information converges and comes back out clear, current, and usable.

You keep the project boards honest, turn scattered inputs into decision-ready material, and make sure nothing falls between meetings. You aren't just taking notes; you are the connective tissue that keeps a technical program legible to everyone working on it and to the people it has to be presented to.

Responsibilities

Planning & Project Control

• Support the project management in project planning, project communication, progress monitoring, and project control.
• Maintain the project plan and all relevant project and status information (e.g. in Jira).
• Review and present schedules, dependencies, and milestones.
• Plan out work packages, activities, and measures.

Progress Analysis & Reporting

• Analyse and prepare key figures to assess project progress and present the critical path.
• Conduct plan/actual comparisons.
• Contribute to stakeholder, quality, and risk management.

Documentation & Coordination

• Prepare minutes, result memos, and decision papers (Google Workspace: Slides, Docs, Sheets).
• Maintain and follow up on activity lists and open-point lists.
• Organise and maintain the data filing structure.
• Plan, prepare, and facilitate meetings, lessons-learned sessions, and retrospectives.

Qualifications

Education & Experience

• Completed university or university-of-applied-sciences degree with an IT focus, or comparable field-related vocational training (in the case of vocational training, including at least 5 years of relevant professional experience).
• Hands-on experience with Jira or a comparable issue-tracking tool.
• Confidence in working with Google Workspace (Slides, Docs, Sheets), or the ability to get up to speed quickly.
• Must be a citizen of a NATO member state (due to export control and security regulations).

Profile

• Fluent written and verbal communication skills in English; German is a strong advantage.
• Quick comprehension — you pick up unfamiliar technical subject matter fast and know what matters in it.
• Willingness to travel nationally and internationally.
• Highly organised, with a strong eye for detail and the ability to keep several parallel threads straight.

Mindset & Style

• Structured: You bring order to information that arrives unsorted.
• Proactive: You chase the open point rather than waiting for it to resurface.
• Discreet: You handle sensitive program information with the care the defence sector requires.

Nice to have

• Background or strong interest in engineering, aerospace, unmanned systems, or the defence sector.
• Experience with Confluence or comparable documentation tools.
• Familiarity with agile working methods (Scrum, Kanban).

​For more ​details please reach out to
Sally Grütte-Pad, Interim Lead TA Partner via [email protected]