Office Manager

We are Softseed Technologies, an ambitious tech start-up based in Berlin with a clear growth strategy. Our mission is to make live events accessible anywhere and at any time.

We enable fans to experience sports, concert and shows worldwide as if they were truly there. As our ambitions and success grow, so does our team.

Tasks

As the Office Manager, your mission is to create a well-organized, efficient, and welcoming environment that enables the entire team to thrive. You will be the central point of coordination for office operations, supporting both day-to-day activities and long-term projects. By combining strong organizational skills with a people-oriented mindset, you will ensure smooth workflows, reliable administrative processes, and a positive atmosphere in the workplace. Your proactive approach and attention to detail will play a vital role in shaping the company culture and supporting the growth of a dynamic, international startup in Berlin.

What You’ll Own:

• Organize and coordinate office administration across multiple teams and projects
• Structure workflows and support management with internal processes
• Lead internal projects and coordinate company events
• Manage onboarding processes in close partnership with HR and team leads
• Set up and maintain basic technical infrastructure (telephony, meeting tools, workplace setup)
• Maintain document filing systems and order structures
• Handle preparatory accounting, document entry, and collaborate with tax consultants
• Manage travel arrangements, contracts, and related services
• Coordinate external service providers (mail, courier, shipping)
• Oversee procurement processes and support hospitality tasks

Requirements

• 5+ years of experience in office management, executive support, or project management
• Experience with preparatory accounting and document management
• Familiarity with M365, project management, and communication tools
• Strong organizational skills, initiative, and a proactive, structured approach
• Ability to substitute for personal assistants as needed
• Warm, empathetic, and people-oriented personality
• High motivation, positive energy, and professional demeanor
• Cultural fit for a dynamic startup environment
• Strong team spirit and collaborative attitude

Benefits

• Shape the administrative backbone of a fast-growing startup in Berlin
• Take ownership and lead impactful office projects and events
• Work closely with founders and a dynamic, international team
• Opportunity to drive process improvements and implement new tools
• Competitive salary and permanent contract
• Direct influence on team culture and daily operations
• Be the “good soul” of the company and contribute to a positive work environment
• Grow with a team that is set to double in size within a year