Project Manager (m/f/d)

Job Description

About Kapaya

Most organizations do not struggle with ambition. They struggle with execution.

Processes become fragmented, systems do not connect in the right way, and important work often depends on too many manual steps, unclear ownership and inconsistent follow-through.

That is where Kapaya comes in.

We help organizations improve how work gets done by designing better operational structures, implementing smarter workflows and making sure projects and processes actually land in practice. Using tools such as Airtable, Make and other workflow technologies, we help customers move from complexity to clarity.

Kapaya is part of One Productivity Group, a pan-European group focused on improving how organizations operate. Across our brands, consulting, technology and execution come together to create better workflows, stronger collaboration and more scalable operations.

About the role

This role is for someone who enjoys bringing structure, clarity and momentum into complex customer projects.

As a Project Manager, you are responsible for helping projects move forward in a clear and organized way. You keep track of priorities, stakeholders, planning and deliverables, while making sure the right people stay aligned and the work keeps moving. The starting point is often an environment where multiple teams, systems and dependencies come together, and where progress depends on strong coordination and practical decision-making.

The role combines project ownership, customer communication, implementation support and operational oversight. It moves between aligning stakeholders, managing timelines, supporting delivery teams and helping customers translate plans into execution.

It is hands-on, client-facing and focused on making sure projects do not just start well, but also land successfully in practice.

Your mission

What the role involves

• Managing customer projects from kickoff to delivery, with clear ownership over scope, timelines and coordination
• Keeping stakeholders aligned across customers, internal teams and external partners where relevant
• Turning project goals into concrete plans, clear next steps and well-structured follow-up
• Monitoring progress, dependencies, risks and priorities throughout the project lifecycle
• Supporting implementation projects involving workflows, systems and process improvements
• Working closely with consultants, technical colleagues and commercial teams to keep delivery aligned and realistic
• Leading customer meetings, status updates and working sessions in a clear and confident way
• Helping customers navigate decisions, remove blockers and maintain momentum throughout the project
• Identifying where additional structure, communication or process improvements are needed to support delivery
• Contributing to better project standards, templates and delivery approaches across the team

Your profile

What makes a strong fit

• Several years of experience in project management, implementation, operations or a related client-facing role
• Experience working in consulting, digital projects, workflow tooling, SaaS or process improvement environments is a strong advantage
• Experience with sprint-based ways of working and agile delivery methods is a plus
• Strong organizational skills and the ability to keep multiple workstreams moving at the same time
• A structured, proactive and reliable way of working
• Confidence in managing customer communication and aligning different stakeholders
• The ability to bring calm, clarity and direction into dynamic or fast-moving environments
• Strong communication skills, with the ability to explain things clearly and keep people aligned
• A practical mindset with attention to detail and follow-through
• Fluent German and English, both spoken and written
• Dutch and French are a plus, but not required
• Interest in digital workflows, systems, process optimization and operational improvement

What makes this role interesting

Many project management roles focus mainly on planning and reporting. This role goes further.

It involves working closely with customers, helping shape how projects move in practice and making sure implementation actually lands in a useful and sustainable way.

The impact is visible. Not in slide decks, but in projects that keep moving, stakeholders that stay aligned and solutions that are delivered in a way that truly works for the customer.

Why One Productivity Group?

What One Productivity Group offers

• A role with real ownership and direct impact on customer success and delivery quality
• The opportunity to work on meaningful workflow, implementation and process improvement projects
• A flexible setup, remote, hybrid or from one of our office locations
• A professional onboarding and strong on-the-job learning environment
• Regular coaching, feedback and development opportunities
• A team that combines high standards with a collaborative and down-to-earth way of working
• Room to bring in ideas, improve how projects are delivered and contribute beyond the core role
• A digital-first work culture with flexibility and trust
• High-quality equipment for both office and remote work

About One Productivity Group

One Productivity Group is a fast-growing pan-European group focused on helping organizations improve the way they work. Across our brands, consulting, technology and execution come together to create better workflows, stronger collaboration and more scalable operations.

We hire across Europe and work across multiple countries, including Germany, the Netherlands, Switzerland, France and Sweden. Our people work from offices in Berlin, Hamburg, Rotterdam, Paris and Stockholm, or fully remotely. This gives us the flexibility to bring together the right talent across markets while staying connected through shared standards, close collaboration and a strong team culture.

There is a shared culture of ownership, curiosity and continuous improvement. New ideas are welcomed, people are trusted to take responsibility, and development is taken seriously.

Contact

OPG One Productivity Group GmbH
Patrick A. Lorenz
Straßburger Straße 18
10405 Berlin

About us

At One Productivity Group , we feel good about being ourselves. We have full confidence in our solutions, our expertise and our team. We are open-minded and celebrate new ideas, thoughts, methods and technologies.

As a rapidly growing company, we look for motivated colleagues who are passionate about bringing their know-how to the team and who want to expand their own wealth of experience. We foster a culture of learning and growth, embrace change and connect well with people who also thrive in a dynamic work environment.